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博雅教育成就一生
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總務處

Services Provided

 

 

  • Maintenance of General Ledgers.
  • Prepare annual financial statements and published financial report.
  • Co-ordinate annual statutory audit.
  • Preparation of data collection return and ad-hoc reports to UGC.
  • Maintain proper set of accounts for the University.
  • Maintenance of asset database as well as stock keeping and stock taking.

  • Maintenance of the Payroll System.
  • Payment of staff salaries and benefits.
  • Preparation of Salaries Tax Returns.
  • Operation of MPF scheme.
  • Processing housing benefits, passage & baggage allowances.
  • · Monitoring medical and dental benefits.

  • Review and implement improvements in the resource allocation mechanism, the budget system and internal records.
  • Prepare multi-year financial plans.
  • Preparing annual budgets and triennium estimates.
  • Prepare monthly departmental financial reports and the operation of Management Information System (MIS-Finance).
  • Research Projects and Special Grants Administration.

  • Evaluating, monitoring and overseeing the development, implementation, maintenance and enhancement of the Integrated Administrative System (Banner Finance).
  • Carry out review and provide solutions on improving the Integrated Administrative System (Banner Finance) and their related operating and internal control procedures.
  • Provide staff training and support on Financial systems applications.
  • Conducting internal system audits and implementing TQM.

  • Procurement & Materials Management for the University
    • Purchasing & Tendering
    • Sourcing
    • Expediting
    • Good Receipt
  • e-Provisional Supplier System
  • Fixed Assets and Store Control
  • General Stores for standard stationery and furnitures
  • Printing Services
  • Custom Clearance Service
  • Insurance Management
  • Advertising arrangement
  • Courier Express Services
  • Souvenir Sales
  • Petty Cash holder of the University
  • Cashier for University receipts
  • Installation, Repair & Maintenance of office equipment
  • Telephone Operator Service
  • Leased Quarters Contract Management

  • Transportation Services
  • University Fleet Management
  • Arrangement of Shuttle Bus Services
  • Management of parking facilities of the University
  • Addressing & Mailing Services
  • Messenger Services
  • Moving/Removal Services
  • Tea Services
  • Visitors & Staff Quarters Management
  • Minor Works Project Management
  • Management of Hostels Summer Booking
  • Venue setting & ceremonial logistic support
  • Classroom and Function Venue Booking 
  • Chan Tak Tai Auditorium

  • Management of Security Service
  • Management of Cleaning, Pest Control Service, and refuse disposal
  • Management of Access and Traffic Control System
  • Management of Key
  • Repair Service for office furniture and fixture
  • Repair and maintenance to Building Services and Builder's works
  • Condition of Road Usage and Parking
  • Carpark Charges 
  • Management of Sports Complex
  • Planned Maintenance Master Programme of Main Campus and Student Hostels
  • Emergency Procedures in the event of Fire, Gas Leakage & Injuries
  • Environmental Sustainability

  • Building Development
  • Co-ordination of capital and AA & I projects
  • Management of minor improvement projects
  • Provide technical consultancy service on E & M and builder's work
  • Provide technical specifications for projects
  • Co-ordinate with Government and other relevant authorities on building works related matters
  • Building Projects
  • Space Planning
  • Administer the computerized facilities management system
  • Maintain and update full set of building drawings of the University on CAD
  • Assist in the carrying out of the bi-annual Space Utilization Survey
  • Health and Safety Manual
  • Set up and monitor the implementation of health and safety system
  • Provide health and safety advice based on latest legislation and good practices
  • Promote the awareness of health and safety matters
  • Organize health and safety training for staff
  • Monitor the performance of contractors and ensure that their work in the University complied with the health and safety legislation
  • Environmental Assessment
  • Environment Report
  • Energy Savings Audit
  • Sustainability on Campus
  • Environmental Policy

General Enquiry

Phone 2616 8888
Email coadmin@LN.edu.hk
Office Location AD 105, 1/F,
Wong Administration Building,
Lingnan University
Office hours Monday - Friday:
9:00am – 12:30pm; 
1:30pm - 5:36pm

Closed on Saturday, Sunday & Public Holidays